Determine the indicator's value by using the following methodology:
1) Define the criteria specifying what counts as ‘officially submitted’ and ‘officially discussed’. For example, ‘officially submitted’ means that a senior member of staff from a relevant authority received a written proposal of the types of changes proposed, including the reasons for proposing these changes. ‘Officially discussed’ means that these changes were formally discussed during a dedicated meeting with a senior staff member from the given authority.
2) Use key informant interviews (with the project staff, the relevant authority, and other stakeholders) and reviews of relevant documents (e.g. meeting minutes) to assess whether the criteria were met and why the change happened. The ‘why’ aspect is very important, as you should be able to prove that the project has clearly contributed to the change.
3) Count the number of proposals where the criteria defined in the first point were met and where the project has clearly contributed to the desired change.